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Why book your travel with Romance Travel Group?

  1. The couple has put their trust in us to plan a successful destination wedding for them. The only way for us to help organize their wedding day is to book and manage every reservation so we can coordinate each detail of the wedding event. We want everyone to have an incredible experience. This is our commitment.
  2. Only rooms booked through Romance Travel Group will count towards the couple’s wedding events and amenities. The couple has worked hard at setting up the best booking method for you. They are counting on you. Be kind. Respect their wishes.
  3. We give you our personal and individual attention. We are able to customize your trip any way you’d like and can even help if you'd like to extend your stay or bring your family or a friend.
  4. We monitor your reservation and keep you informed of any changes that could occur. We will make certain everything goes smoothly and you are prepared to travel.
  5. You will be part of the wedding group and will appear on our final guest list that gets sent to the resort prior to arrival, which helps with room locations, upgrades and amenities.
  6. We work hard on getting the best group prices, but we know sales pop up and prices can change. If you see a lower price, please let us know.
We know there are a hundred online places to book a room. However, the couple is counting on you to book here on their website, so you are part of their group. They are planning an incredible experience for you which requires your room reservation. Ensure you are part of the group by booking into their room block here.

IMPORTANT INFORMATION

 

There are two insurance options for you to consider:

Option #1: CANCEL INSURANCE

By purchasing Cancel Insurance, you are protecting your vacation investment. If needed, you can cancel your trip prior to departure for any reason. Simply call us or the number in your travel documents at any time prior to the day of departure to confirm your cancellation and receive a complete refund, minus the cost of the insurance. There are no refunds when Cancel Insurance is declined. Once the Cancel Insurance policy is purchased, it cannot be cancelled or refunded. For guests sharing a room, if one person in the room accepts insurance, everyone else in the room must also have insurance. This policy offers no other protection other than the cancellation option. You will accept or decline this option on the reservation form when you book. Cancel Insurance is only available at the time of deposit. If you decline Cancel Insurance when making your initial reservation, you will not be able to add it later. If you prefer a more comprehensive insurance policy, please purchase a policy from a third-party provider such as Travel Guard or Allianz (Option #2 below).

New rooms booked after the final payment date are not eligible for Cancel Insurance.
 
Trip Cost Per Person Insurance Cost
13 years & older
Insurance Cost
12 years & younger
$0 - $799.99
$800-$1499.99
$1500 - $2999.99
$3000 and up
$119.99
$159.99
$199.99
$249.99
$59.99
$79.99
$99.99
$99.99
The Trip Cost and Insurance Cost are both priced "per person".

 

Option #2: TRAVEL INSURANCE

Travel Insurance is available and strongly recommended. If you wish to have coverage for things such as cancellations, medical, lost luggage, trip delay, interruption or evacuation, please purchase a policy directly from a third-party provider such as Travel Guard or Allianz, or one of your choice. There are several policy options for you to choose from.  “Cancel for any reason” or “Cancel anytime” options may be available and usually give you more cancellation flexibility. Per the Refund Policy, deposits and payments made towards your trip are non-refundable. If you choose to forgo travel insurance, you will be solely responsible for any and all fees if any change, cancellation, interruption, delay or additional expense occurs. For questions or quotes, please contact the insurance provider directly.
 

 

AIRPORT

When you book your flights, be sure you are flying into the XXXXXXX airport, code XXX.

PASSPORTS

A valid passport is required for all travelers, regardless of age. Passports must be valid for at least 6 months after you return home.

FLIGHTS

Flights are not included with our room block. If we did group air, everyone would need to be on the same plane, and that just doesn’t happen with wedding groups. Please feel free to book the flights on your own. Usually the best time to book a flight is 5-6 months prior to travel when all airlines have their schedules available. We recommend using Google Flights to research fares, but then book directly with the airline you're flying with. This will ensure you the best airfare. Fares are the same everywhere, but you'll get much better service working with the airline instead of Orbitz, Expedia or Cheap Tickets. Remember to also check www.Southwest.com as their flights only show up on their own website. If you purchase Cancel Insurance for your room and want it to cover the flights, we must also book your flights for you. 

AIRPORT TRANSFERS

Roundtrip airport transfers (the ride between the airport and hotel) are a service we include with your room package. To confirm this service for you, we must submit a complete list of passengers and flights to the transfer company at least 45 days prior to travel. We will be sending you emails about this so you can submit your flight itinerary to us via the link. To ensure a seamless experience when traveling, please provide us with your flight itinerary as soon as you can. The transfers included will pick you up at the airport on the day we have you checking in at the resort and bring you back to the airport on the day we have you checking out. Deviations to dates and vehicle upgrades are available for an additional cost. 

RSVP DEADLINE

As a courtesy to the couple, please RSVP by making your room deposit by XXXXX. This lets the couple know who is attending so they can plan their wedding events for the correct number of guests. Missed the deadline? That’s ok, it happens. Please still book your room here and we will work on confirming for the room for you, however, inventory and group rates will be subject to availability.

DEPOSIT

The deposit for the room is $200 per room.

FINAL PAYMENTS

All rooms must be paid in full by XXXXX. There is a $50 late payment penalty applied to reservations that are not paid in full by this date. If the reservation is not paid in full within 7 days of the final payment date, the reservation will automatically cancel and all payments will be forfeited. 

RATES

Rates are per person and are based on the number of adults sharing the room. "Single" means 1 person alone in a room. "Double" means 2 adults sharing a room. "Triple" is 3, and so on. The rates are also based on room category. You can find room descriptions on the "Rooms" tab.  For example, 2 adults sharing a XXXX for 4 nights would multiply XXXX by 4 nights to get a price of XXXX per adult. The total cost of this room would be XXXX. 

Rooms are priced "Per Person" because the resort is all-inclusive. Child rates apply only after there are 2 paying adults in the room. For example, 1 adult and 1 child would be billed as 2 adults. Prices include all meals, snacks, drinks, entertainment, airport transfers and taxes. Rates are valid for all guests holding a US passport. If your passport is issued by a country other than the US, please contact us for options. We are unable to accept payments from outside the US. We are holding rooms for XXXXX. You may request to stay before and after these dates. We will just need to get the confirmation from the hotel before we can send your receipt. There is a 3-night minimum stay for all guests.

REVISIONS

We understand that you may need to modify your reservation after it is booked. For this reason, there is no fee for your first revision as long as it completed prior to the final payment date. Any additional revisions will incur a $50 revision fee. Revision fees are non-refundable, even if you have insurance, and must be paid at the time of the revision. Revisions are not allowed after the Final Payment date.

 


Have questions? Call or email us anytime! Thank you!

Your Romance Travel Group Team - Shelli & Heather